Shibasis@readytohelp

Full CV / Resume

Accomplished professional with 5+ years of experience in Secretarial, Administrative & Front Office positions. Highly organized, efficient and skilled in a variety of office support tasks, including:

§  Office Organization & Administration

§  Records & Database Management

§  Legal liasionings, Supervision of Cases, Drafting MOU’s, Agreements, etc

§  e & Front Office Reception

§  Reports

§  Calendar management

§  Meeting & Event Planning

§  Filing & Data Entry

EDUCATION

2006 - 2008 CALCUTTA UNIVERSITY

BA (Honours.) English with marks.

WORK

Nov 2015 – Present: Office Assistant in Platinum Liquors Pvt. Ltd.

Responsibilities:

Secretarial support – Drafting letters, preparing various reports & sending mails, scheduling & arranging meetings, preparing agenda for meetings, communicating agenda to participants, working out minutes of the meetings & distribution of the same to all; arranging travel itineraries of Directors, compiling travel vouchers and maintaining all travel records, assisting the Directors in the matter of due discharge of his duties including monitoring, implementation of various projects and providing regular

Legal – Monitoring of court cases, out of court negotiation with defendants, drafting of demand notices & cheque dishonour notices, Power of Attorney, Agreements, etc., review of Agreements.

Administration – Allocating jobs to peons, ensuring maintenance of proper data-base by supervising & checking centralized filing system, hygiene supervision of entire office, supervising office maintenance, ensuring payment of e & mobile bills and keeping record of the same, cost analysis of expenses incurred on e & mobiles and taking corrective measures for reduction of the same, record keeping & ensuring timely payment of EMI’s of company owned vehicles, ensuring adherence to efficient energy consumption measures, etc.

Attendance – Monitoring, updating & preparing various reports and takings actions on the basis of the same as per company policy and personal discretion after discussing with the Directors.

Reception – Greeting & interacting with clients & visitors, arranging refreshments for clients & visitors, directing the visitors to the proper concerned person after assessing their needs, managing creditors, handling multi - line system, scheduling appointments, etc.

HR – Sourcing candidates for various posts, short-listing of candidates from the received resumes, conducting interviews, preparing staff appreciation reports, etc.

Excise Matter – Checking for load given from Excise portal tallying with

July 2013 - May 2015: Operations Assistant in the Trademarks Department, D P AHUJA & Co.

Responsibilities:

FER Checking - Checked First Examination Reports of Trademark Applications for data entry errors, client instruction, debiting status, etc.

E-Register Extract Checking - Checked E-Register extracts of trademark applications scheduled for hearing for various kinds of data entry errors & marked corrections to be taken up during hearing. Checked uploaded documents & prepared list of missing documents.

Saving & uploading of outgoing s & documents - Saved all the outgoing s & various kinds of documents according to prescribed format in respective files & uploaded the same in the intranet.

Despatching - Checked documents & invoices for various kinds of errors & client instruction & created envelopes for dispatching of the same.

Filing - Segregated various kinds of documents & put them into their respective files.

Sending E-mails - Sent s to clients & associates.

August 2011 – May 2013: Office Assistant in the Administration Department, AMIYA COMMERCE & CONSTRUCTION COMPANY PVT. LTD.

Responsibilities:

·         Reception – Greeting & interacting with clients & visitors, arranging refreshments for clients & visitors, directing the visitors to the proper concerned person after assessing their needs, managing creditors, handling multi - line system, scheduling appointments, etc.

·         Attendance – Monitoring, updating & preparing various reports and takings actions on the basis of the same as per company policy and personal discretion after discussing with the Directors.

·         Purchase & stock maintenance – Negotiating with vendors, purchasing computer stationeries & peripherals & maintaining central stocking of the same, purchasing office stationeries, processing bills & arranging for payment.

·         Maintenance – Monitored hygiene staff’s work, supervised periodic checking & maintenance of generator, arranged repairing works of office furniture’s, organised periodic repairing works of office building, distributed work to the electrician, ensured adherence to efficient energy consumption measures, ensured smooth functioning of EPABX, monitored smooth functioning of lift.

·         Secretarial support – Drafted letters, prepared various reports, sent mails & made photocopies.

·         Supervision – Monitored & processed mobile bills of employee’s, checked & processed Tiffin bills of employee’s, checked car meters of employee’s eligible for fuel cost reimbursement scheme & noted & verified travel data, arranged for timely payment of insurance.

SKILLS

Planning & Organisation – My work as both Office Assistant & Operations Assistant involved organising a team of people on their daily tasks & duties & ensuring these were performed with quality & according to scheduled time.

Effective communication – While handling reception I have to interact with various types of people & staff which gives me the experience to tackle various tricky situations.

Self motivation – My work as Office Assistant involved being self motivated as I was responsible for a variety of tasks involving close co – ordination & supervision of a host of people while maintaining a strict time schedule.

Computer skills – Completed courses in Internet Application, Office management & DTP.

OTHER INFORMATION

·         Able to speak basic Hindi.

·         A keen writer for the college magazine, I contributed informative & well researched essays.

·         I am fond of trekking & have trekked in Sikkim & Uttarakhand. My trekking experience has taught me how to be self motivated, self – sufficient & how to cope with unexpected situations. It has also contributed to my planning skills besides expanding my mental horizon.

·         An avid reader of books on genres like Drama (both Indian & Western), Classical literature & Autobiographies as they help me familiarize with different facets of life & offers a tantalising glimpse of the development & evolution of the rich ideological landscape which influences our behavioural pattern.